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SAP Document Management System
Supports efficient document management and storage integration with other SAP modules and systems.
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Cross-Functional Module for Documentation Management
SAP Document Management System (SAP DMS) is an advanced application designed to store and manage documents and digital assets. This module is suitable for small and medium businesses and enterprises. It helps companies manage and store files in various formats (PDF, Word, Excel), control document lifecycle, manage document access, and provide powerful document search and navigation capabilities.
How Can SAP DMS Help Your Business?
Business work distribution
Virtual сopies
Change and version management
Easy search
Security
Digital signature
What Business Issues Will You Overcome With SAP DMS?
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Documentation storage
- Secure storage in SAP content server
- Storage of engineering, technical, and other types of documentation
- Automatic document conversion for viewing and storing
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Access management
- Document access control setting with SAP roles and authorizations
- Authorization control while creating, editing, and viewing documents
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Documentation classification
- SAP classification system to describe documents in different categories
- Simplified document search through classes and characteristics
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Document management
- Manage document versions and revisions
- Track statuses
- Document distribution
- Change history
How Does SAP DMS Work?
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How We Can Help
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Consulting
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Implementation
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Integration
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Support
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Application management
Customers' success stories
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SAP PLM Journey for a Manufacturer of Dispensed Beverage Equipment
The LeverX team assisted the customer with a phased approach to SAP PLM.
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LeverX Helped A Construction Machinery Corporation Increase Efficiency by 25-35%
The LeverX team helped the customer streamline document management and product lifecycle management. We also helped them create a single source of information, which makes it easier to collaborate with other facilities.
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SAP Implementation for Enable Injections
Enable Injections decided to invest early in the proper tools and systems that would allow the company to scale rapidly, using best practices in the Life Science Industry. LeverX helped them by not only implementing PLM, ECTR, IPS, and DC but also by providing holistic advice on how to enhance and streamline the entire system.
Industries We Serve
Why Choose LeverX as Your SAP Implementation Provider?
Proven track record
Industry experts
SAP partnership
Quality and security track record
Investment in innovation
Flexibility
Implementation Roadmap
- Current Processes Evaluation: Assess existing business processes and identify the organization's needs.
- Defining Technical Requirements: Create a detailed specification of the functional and technical needs of the new system.
Discover
- Setting Goals and Objectives: Establish and agree on the goals to be achieved throughout the project.
- Assembling the Project Team: Appoint team members and define their roles and responsibilities.
- Project Plan Development: Create a comprehensive plan that outlines project phases, timelines, resources, and key performance indicators.
- Budget Determination: Estimate and approve the budget.
- Specifications Preparation: Develop the technical and functional specifications for the development team.
Prepare
- Ensuring Business Requirements are Met: Check that SAP DMS aligns with business requirements and project objectives.
- Data Validation: Verify the accuracy and compliance of the data.
Explore
- Data Migration: Transfer data from existing systems to the new one.
- System Configuration: Set up the solution according to requirements and specifications.
- Customization: Develop additional features and modules, if the standard solution does not meet all needs.
- Integrations: Configure SAP DMS to work with other IT systems and applications.
Realize
- Testing: Perform functional, integration, regression, and load testing to ensure that all works correctly.
- User Training: Organize sessions to help users become familiar with the new system.
Deploy
- System Readiness Check: Verify that the system is ready for operational use.
- Launch: Officially transition to active use of SAP DMS.
- Ongoing Support: Continuously monitor solution performance to identify and resolve any issues.
Run
FAQ
Yes, SAP DMS integrates seamlessly with other enterprise systems and business processes, including SAP ERP, CRM, and PLM modules. This integration enables organizations to link documents directly to relevant business transactions, such as purchase orders, production orders, or customer records, providing contextual accessibility to users. For instance, an engineering team can attach CAD drawings to a Bill of Materials (BOM), making critical design documents available to production teams.
This seamless integration enhances collaboration and decision-making by ensuring employees across departments are able to access the most up-to-date and relevant information. It also supports automation by facilitating workflows that trigger specific actions based on document status, such as approvals or notifications.
SAP DMS is designed to support compliance with various regulatory standards and industry-specific requirements. Features like audit trails, version control, and electronic signatures ensure transparency and accountability in document management. Audit trails maintain a detailed log of all document-related activities, such as modifications, approvals, and user access, enabling companies to demonstrate compliance during internal or external audits.
Additionally, SAP DMS provides document classification and retention capabilities to help organizations manage records according to legal and regulatory requirements. By automating compliance tasks and maintaining a clear history of document changes, SAP DMS reduces the risk of non-compliance and facilitates adherence to standards like ISO, FDA, or GDPR.
SAP DMS employs robust security measures to safeguard sensitive documents and maintain data integrity. These measures include role-based access controls that ensure only authorized personnel can view, edit, or share specific documents. Encryption protects data both at rest and in transit, preventing unauthorized access or interception.
The system also supports electronic signatures and password protection, enhancing the security of confidential documents. SAP DMS can integrate with advanced authentication systems like single sign-on (SSO) or multi-factor authentication (MFA) for highly sensitive environments. By combining these features, SAP DMS ensures comprehensive protection against data breaches and unauthorized access.
SAP DMS provides advanced search functionalities that significantly enhance document retrieval efficiency. Users can search for documents using multiple criteria, such as keywords, metadata (e.g., author, creation date), or document type. The system supports full-text search capabilities, allowing users to quickly locate specific content within document files.
Additionally, SAP DMS enables the creation of customized search templates to streamline recurring queries and ensure that search results are accurate and relevant. These features reduce the time spent locating documents, enabling employees to focus on higher-value tasks and improving overall productivity.
Yes, SAP DMS can handle a wide range of document formats, including CAD files, images, videos, and other multimedia content. It provides a centralized repository for managing diverse document types, ensuring all information is stored and organized in a single system. This versatility is particularly valuable for industries where technical drawings and multimedia files are integral to operations, such as engineering and manufacturing.
SAP DMS also integrates with CAD systems and other specialized tools, enabling seamless management of technical designs and drawings. This comprehensive document-handling capability simplifies workflows and ensures all relevant files can be easily accessed by authorized personnel.
SAP DMS eliminates the need for physical paperwork by digitizing and storing documents electronically. This shift reduces the consumption of paper, ink, and other physical resources, contributing to an organization’s sustainability efforts. By adopting SAP DMS, businesses can minimize their ecological footprint and promote eco-friendly practices.
In addition to its environmental benefits, digitization enhances efficiency by enabling faster document retrieval, reducing storage costs, and preventing the loss or damage of physical documents. These advantages make SAP DMS a valuable tool for organizations aiming to achieve operational efficiency and environmental responsibility.
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If you are looking for an SAP Global Strategic Supplier or Technology Partner for your business, fill out the form below, and we will contact you at short notice.
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What happens next?
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1
An expert will reach out to you to discuss your specific migration needs and requirements.
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2
We will sign an NDA to ensure any sensitive information is kept secure and confidential.
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3
We'll work with you to prepare a customized proposal based on the project's scope, timeline, and budget.
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