SAP Ariba Invoice Management

Name: leverX Company
Brand: LeverX
Rating: 4.9 (114 reviews)

Get value out of your payables by implementing compliance and removing exceptions with SAP Ariba Invoice Management.

Collaborating with an SAP Gold Partner provides access to resources and seasoned professionals, ensuring your project's reliability. Their expertise tailors SAP solutions for your unique needs, optimizing ROI and efficiency.

Partnering with an SAP Global Strategic Supplier goes beyond buyer-seller dynamics. They provide critical solutions for global operations, collaborate on product development, and drive strategic initiatives.

LeverX is a certified partner of the SAP Center of Expertise. This accreditation ensures our unwavering commitment to upholding SAP's highest standards. Our mission is to deliver excellence, providing unparalleled support, and facilitating the seamless integration of SAP solutions into your business framework.

Such companies help businesses solve complex problems, deliver exceptional user experiences, and drive digital transformation using design thinking and innovation expertise. They leverage SAP's best practices and cutting-edge tools to create user-centric solutions.

SAP Ariba Invoice Management is a cloud-based, automated invoice management system for accounts payable (AP) departments. It improves efficiency, visibility, and cooperation by digitizing and streamlining the whole invoicing receipt, processing, and payment procedure across a global business network.

This solution allows companies to approve invoices more quickly by reducing mistakes and needless expenses connected with paper-based invoicing. Furthermore, SAP Ariba Invoice Management streamlines contract-based invoicing and invoice-to-PO matching, freeing up AP teams to concentrate on key financial duties and take advantage of early-payment incentives to maximize working capital.

Automated invoicing and new savings

SAP Ariba Invoice Management minimizes manual tasks, reducing labor costs, errors, and exceptions, which translates to cost savings.

Compliance around the globe

The solution helps companies around the globe adhere to local tax laws and invoicing standards, lowering the risk of fines while supporting regulatory correctness.

Adherence to Contract and Multi-Way Matching

SAP Ariba Invoice Management enforces compliance with contract terms and reduces contract value leakage through automated two-, three-, and four-way matching workflows.

Proactive payment management

Monitoring due dates and at-risk invoices facilitates faster payment decisions, more precise cash needs estimate, and expanded capture of early-payment discounts, which helps to proactively manage payments.

Improved control over spend

SAP Ariba's platform enables suppliers and buyers to collaborate in real time, resulting in quicker and error-free invoice processing and up-to-date spending visibility.

Simple and intuitive procurement

The solution makes procurement easier by streamlining procedures and providing an easy interface that is accessible to both professionals and casual purchasers.

Faster invoice approval

The solution speeds up invoice approval by electronically advancing invoices through the workflow, while also preventing faulty invoices from uploading into your payables or ERP system.

Improved financial reporting and monitoring

SAP Ariba Invoice Management offers holistic analytics for tracking KPIs, cash forecasts, and invoice visibility across suppliers, cost centers, projects, and more.

Efficient invoice reconciliation

SAP Ariba Invoice Management receives POs from your ERP via SAP Business Network and matches them with the linked invoice. All invoices that match POs are processed to payment in your ERP system.

Global system integrator

LeverX is an International company with 14 offices in 9 countries that specializes in SAP Implementation and customization.
Full-cycle technology consulting, development, and cost-effective implementation services for successful business transformation and sustainability.
We offer custom software development services to companies to deliver tailor-made solutions that cater to clients' specific requirements.

Technology & Management

Short engagement ramp-up and project set-up, strong management
Continuous investment in innovation and early adoption of cutting-edge technologies (Data Science, IoT, Artificial intelligence, Big Data, Blockchain etc.)
Creation of projects in accordance with ISO 9001, ISO 27001, ISO 22301, ISO 55001 quality and safety standards.

Experience

20+ years of working with SAP solutions. LeverX is an SAP-certified partner and preferred vendor.
1 600 IT-experts with deep knowledge of the latest SAP technologies and solutions.
950+ successful projects. We help companies of all sizes and across various industries to leverage the power of SAP.

Implementation Roadmap

We follow the SAP Activate methodology, which breaks down the implementation of SAP Ariba Invoice Management into six essential stages:

Current Processes Evaluation: Assess existing business processes and identify the organization's needs.
Defining Technical Requirements: Create a detailed specification of the functional and technical needs of the new system.

Discover

Setting Goals and Objectives: Establish and agree on the goals to be achieved throughout the project.
Assembling the Project Team: Appoint team members and define their roles and responsibilities.
Project Plan Development: Create a comprehensive plan that outlines project phases, timelines, resources, and key performance indicators.
Budget Determination: Estimate and approve the budget.
Specifications Preparation: Develop the technical and functional specifications for the development team.

Prepare

Ensuring Business Requirements are Met: Check that SAP Ariba Invoice Management aligns with business requirements and project objectives.
Data Validation: Verify the accuracy and compliance of the data.

Explore

Data Migration: Transfer data from existing systems to the new one.
System Configuration: Set up the solution according to requirements and specifications.
Customization: Develop additional features and modules, if the standard solution does not meet all needs.
Integrations: Configure SAP Ariba Invoice Management to work with other IT systems and applications.

Realize

Testing: Perform functional, integration, regression, and load testing to ensure that all works correctly.
User Training: Organize sessions to help users become familiar with the new system.

Deploy

System Readiness Check: Verify that the system is ready for operational use.
Launch: Officially transition to active use of SAP Ariba Invoice Management.
Ongoing Support: Continuously monitor solution performance to identify and resolve any issues.

Run

What does “touchless” invoice processing mean?

With touchless invoice processing, invoices are handled automatically, without the need for human involvement. This includes approval routing, three-way matching with purchase orders and goods receipts, and automated data capturing in SAP Ariba. Only mismatches or exceptions need to be handled by hand.

What is SAP Ariba's three-way matching, and how does it work?

Three-way matching is an automated process that compares the products received, the purchase order, and the invoice. The invoice can be accepted for payment if all three documents (quantities, pricing, etc.) are in agreement. This procedure is automated using SAP Ariba to minimize manual intervention and avoid inconsistencies.

Can I customize SAP Ariba invoice approval workflows?

Yes, SAP Ariba supports configurable processes for invoice approval. Rules can be established according to supplier, department, invoice amount, and other factors. To guarantee that all invoices adhere to company-specific processes, approvals can be forwarded to the relevant individual or group for evaluation.

How are exceptions to invoices handled by SAP Ariba?

When the system detects inconsistencies in invoice data, including pricing or quantity anomalies, invoice exceptions are raised. These exceptions are noted by SAP Ariba, which then immediately forwards them to the relevant person for examination and handling. In the system, users can examine, amend, or dispute these invoices.

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An expert will reach out to you to discuss your specific migration needs and requirements.
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We will sign an NDA to ensure any sensitive information is kept secure and confidential.
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We'll work with you to prepare a customized proposal based on the project's scope, timeline, and budget.