SAP Document Management System Services for Connected Business Processes

Create structured records for managing documents within SAP.

• Assign unique document numbers, types, parts, and versions.
• Maintain document descriptions and metadata.
• Link original files to document records.
• Connect documents with relevant SAP business objects.
• Manage document attributes and classifications.

Maintain control over document changes throughout the lifecycle.

• Create and manage document versions.
• Track revision history.
• Control document processing statuses.
• Maintain access to released versions.
• Support structured document change processes.

Manage original documents and connect them with SAP metadata.

• Store and manage different file formats.
• Connect document originals with Document Info Records.
• Support check-in and check-out processes where configured.
• Manage document storage through the configured repository architecture.
• Maintain links between files and relevant SAP objects.

Organize documents to make retrieval easier and more consistent.

• Assign document types and classification attributes.
• Use metadata to structure document information.
• Search by document identifiers and available attributes.
• Support structured document discovery.
• Improve access to relevant documents across departments.

Control document processing from creation to release and further revision.

• Define document statuses and status networks.
• Configure status-dependent actions.
• Manage document release processes.
• Maintain document processing history.
• Support structured document lifecycle governance.

Connect documentation with the business objects that use it.

• Link documents to materials and BOMs.
• Associate files with equipment and technical objects.
• Connect documentation with production and maintenance processes.
• Support engineering and product lifecycle scenarios.
• Make relevant documents accessible in business workflows.

We assess existing document management processes, review current repositories and SAP systems, identify business challenges, and define project objectives.

We define the project scope, establish governance, assign responsibilities, allocate resources, and create an implementation roadmap aligned with your business priorities.

We conduct process workshops, identify document types and metadata requirements, validate the target architecture, and define storage, access, and integration scenarios.

We configure SAP DMS, establish document structures and workflows, prepare and migrate relevant files and metadata, implement integrations, and test the solution.

We complete final testing, validate document access and business processes, prepare documentation, train users, and coordinate go-live activities.

We provide ongoing functional and technical support, troubleshoot issues, maintain integrations, and optimize document management processes as your business needs evolve.