Payment Terms Governance

Set up payment terms correctly and monitor the accuracy of purchasing documents.

Manage Payment Terms Across All Integrated Systems

Payment Terms Governance represents a set of four indivisible applications designed to establish correct payment terms for purchasing documents.

5 reasons why you should consider Payment Terms Governance as a tool for simplifying payment terms management

The major objective of Payment Terms Governance is to enable a right choice of payment terms for all documents created across any SAP system.

Eliminate any uncoordinated activities from purchasers.

Avoid random payment terms selection and forget about chaotic actions.

Maintain payment terms in a centralized way.

Track all purchasing documents without efforts after connecting Payment Terms Governance to your SAP systems.

Define which payment terms work best for specific purchasing documents with the help of Payment Terms Governance.

One application group provides multitasking functionality to its users

Each of the four applications within the Payment Terms Governance group performs a set of functions, thus ensuring smooth payment terms management.

Request Payment Terms

The first step is creating central payment terms in the app
A responsible person well aware of all organizational procedures makes a request for payment terms
Payment terms are related to the procurement strategy

Payment Terms Rules

Set up payment terms regulations
Specify criteria using purchasing attributes (purchasing organization, purchasing group, country, etc.)
Restrict payment terms usage if necessary

Monitor Payment Terms

Check purchasing document details against payment terms rules
Choose a correct payment term for each document
Consider ‘proposed’ payment terms as alternatives in case a payment term gains an ‘at risk’ status

Manage Payment Terms Mapping

Map payment terms across the SAP systems
Link all SAP systems together

Payment Terms Governance is about clear distribution of roles

To enable better transparency of the process, Payment Terms Governance introduces three roles with certain areas of responsibility — Strategic Purchaser, Administrator, and Operational Purchaser.

Strategic Purchasers

Request new payment terms
Create rules of payment terms usage
Inform operational purchasers about the irrelevant usage of payment terms in purchasing documents
Update purchasing documents if there is a need

Administrators