Girteka has firmly established itself as a pioneering transportation and logistics company driven by visionary leadership and a robust workforce of over 23,000 committed professionals.
With a deliberate focus on reshaping human resources processes, Girteka embarked on a profound journey toward Digital Transformation powered by SAP SuccessFactors. The strategic collaboration between Girteka, SAP, and LeverX has redefined personnel management and catalyzed a comprehensive shift in operational paradigms. Automation, the cornerstone of this endeavor, has not only streamlined processes in people management but has also empowered the augmentation of data analytics and time management. It allowed Europe’s largest full truckload (FTL) company to take another important step into the era of sustainable and digital logistics and to efficiently utilize business data. This initiative, unparalleled in Europe, began as a modest endeavor and has grown into a sweeping company-wide transformation, establishing Girteka as an agile industry frontrunner, perfectly poised for the future.
Girteka Group, headquartered in the vibrant city of Vilnius, Lithuania, stands as an unrivaled titan within the European transportation landscape. With a legacy steeped in determination and innovation, the company's trajectory began in 1996 when a 24-year-old visionary, Mindaugas Raila, acquired a single used truck and trailer. From this modest inception, Girteka Group burgeoned into an industry juggernaut, commanding a fleet of over 6,000 fully-owned trucks and 9,800 trailers that traverse the thoroughfares of Europe with precision and purpose.
At the heart of Girteka's success is an unwavering commitment to excellence, agile processes and an empowered workforce that exceeds 15,000 passionate employees. This dynamic ensemble propels the company to deliver an astounding 600,000 full truckloads (FTLs) annually across the European and Scandinavian regions.
As the flagship of Europe's transportation realm, Girteka Group doesn't merely drive shipments—it drives change. Beyond its impressive fleet and operational prowess, Girteka aspires to set new benchmarks in management culture, corporate transparency, and sustainable growth. It's not just about the cargo it carries; it's about the transformative journey the company has embarked upon, redefining what it means to be a leader in the modern world of transportation.
In light of Girteka's rapid trajectory of growth, the organization assumed an augmented responsibility towards its expanding workforce. This surge acted as a catalyst, sparking an earnest exploration for avenues to amplify employee experiences and deliver paramount value. As a result, the organization looked within and made a big step toward achieving sustainable development by assessing its operations.
With more tasks, geographical expansion, and increasing complexities, the idea of automation became critical. The absence of streamlined automation led to requirements for additional personnel, highlighting the need for efficiency. Repetitive but ineffective tasks lowered overall efficiency and caused tension among colleagues.
In tandem with the unyielding expansion of Girteka's business horizons and geographic outreach, there was a clear need for a better-integrated personnel management system.
As the competitive landscape for talent acquisition grew fierce and employee expectations evolved, it became imperative to furnish modern tools for attracting and retaining top talent.
Against this backdrop, Girteka found itself compelled to address these multifaceted challenges. Doing so was crucial for navigating the intricate terrain of mounting operational complexities, fostering an environment conducive to productivity, and fully harnessing the latent potential of their workforce.
In pursuit of solutions, Girteka embarked on a search for an integrator that could seamlessly bridge the gap between its challenges and their resolutions. However, this search was not without its share of challenges, and finding the right partner proved to be a task in itself.
At this juncture, LeverX entered the scene, offering not just solutions but a strategic partnership that would prove transformative. LeverX proposed commencing the collaboration with meticulous business analysis, a phase that laid the foundation for the journey ahead. This phase, known as "Analyze," would serve as the starting point, guiding the subsequent development and delivery of a high-level plan tailored to the intricacies of Girteka's project.
This comprehensive roadmap encompassed every facet of the project, from the initial integration of SAP SuccessFactors for Girteka's Lithuanian office to the eventual full project coverage across all countries, and will culminate in 2024. With this plan in hand, Girteka clearly understood the path ahead—precise steps, financial allocations, timelines, and more.
The Analyze phase instilled clarity and solidified the partnership between Girteka and LeverX.
Leveraging its wide-ranging expertise, LeverX provided the assurance that Girteka sought: confidence that any integration, solution expansion, support, or future developments could be seamlessly provided by a single, reliable provider.
In choosing LeverX as their partner, Girteka found a strategic collaborator who understood their challenges and had the acumen to chart a course toward lasting success. The Analyze phase marked the beginning of a transformative partnership that continues to fuel Girteka's journey toward operational excellence and unrivaled HR dynamics.
As Girteka embarked on their journey towards operational enhancement, they encountered a landscape rich with opportunities for transformation. Amidst this narrative:
Recognizing the necessity for transformation, Girteka partnered with LeverX and agreed on a clear path toward resolution, guided by the transformative potential of SAP SuccessFactors (SAP SF).
Pic 1. Introduction to the SAP SuccessFactors Solution
The choice of SAP SF was a strategic decision grounded in the platform's remarkable capability to holistically tackle Girteka's multifaceted concerns. The selection of specific modules for implementation was purposeful and aimed to directly address the organization's pain points while propelling its operational efficiency to new heights.
This selection wasn't a mere solution to challenges; it was a strategic investment in the organization's future, poised to unlock streamlined processes, empower an engaged workforce, and unveil new vistas of business opportunities.
Embarking on a transformative endeavor with Girteka, LeverX orchestrated a comprehensive implementation strategy that unfolded across distinct phases. This intricate journey was fueled by meticulous planning, integration, and a commitment to bringing Girteka's vision to life.
The inaugural phase, commencing in 2021, marked a pivotal moment for Girteka. Leveraging its expertise, LeverX meticulously integrated the following modules into Girteka's Lithuanian office, beginning with a groundbreaking implementation for SAP SuccessFactors for administration, covering 3,000 personnel:
Notably, Girteka required an advanced Time Management module beyond the standard offering of SAP SuccessFactors. Responding to this need, LeverX successfully implemented a mass input solution for shift employees. This achievement proved pivotal, enabling the scalability of a project within the transportation department, encompassing 13,000 drivers.
The stage also included seamless integrations with third-party systems:
The introduction of the SAP SF Mobile app stood as an additional achievement, fostering employee engagement, productivity, and a heightened sense of responsibility toward their roles.
With steadfast dedication, the first phase reached its crescendo in February 2023, cementing a robust foundation for Girteka's HR transformation. This marked the stepping stone for the subsequent stage, anticipated to conclude in October of this year.
In the ongoing second phase, the focus has shifted toward geographical expansion. The functionality of specific modules initially implemented in Lithuania will be enabled for Girteka's offices in Poland, Georgia, Spain, Netherlands, and the Nordics.
The SAP SF solution implemented in the Lithuania office is also evolving to encompass the Learning Management and Compensation and Variable Pay modules.
As Girteka's journey has expanded, the LeverX team has also grown — from an initial team of five, it has burgeoned to a robust twenty-member team. This ensemble consists of a Project Manager, Project Administrator, Integration Architect, nine consultants, two CPI Developers, and two Integration Business Analysts, among other key players.
Behind the scenes, LeverX harnessed a robust technology stack that included CPI, OData API, and VBA. These tools formed the bedrock of seamless integration, ensuring Girteka's needs were met with precision and innovation.
Through a meticulous journey of transformation, Girteka emerged with a series of remarkable results, marking a seismic shift in its operational landscape. The strategic adoption of SAP SuccessFactors, in synergy with LeverX's expertise, yielded outcomes that reverberated across the organization:
Girteka's journey with SAP SuccessFactors was truly unique in Europe, starting as a small initiative and evolving into an expansive project that covers the entire organization. LeverX's flexibility, functionality, and user-friendly solution allowed for this remarkable expansion.
Looking ahead, Girteka's ambitions extend beyond its current achievements. The project's scope is set to reach all legal entities within Girteka by 2024, culminating in comprehensive SAP SuccessFactors integration. Furthermore, Girteka envisions the potential implementation of other SAP systems in collaboration with LeverX, such as SAP Payroll Cloud, highlighting the likelihood of future collaborations.
Girteka's project success is a pioneering example of SAP SuccessFactors integration. This success led to Girteka and LeverX collaborating to showcase their achievement at SAP Sapphire 2023 in Barcelona.
In the heart of these results lies Girteka's visionary journey. This transformation not only addresses the organization's immediate challenges but also equips it with a future-ready HR landscape. As Girteka forges ahead, it does so with the tools to drive innovation, empower its workforce, and reshape the contours of excellence in transportation and logistics.
The current endeavors span across several crucial dimensions, each poised to contribute to Girteka's overarching goals:
As Girteka navigates these initiatives, it continues to refine its operational ecosystem, positioning itself as an industry vanguard with a resilient foundation built upon innovation, efficiency, and an unwavering commitment to its workforce. The journey towards a future of sustained excellence is marked not only by past achievements but also by the promise of transformative endeavors on the horizon.