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LeverX Team of Consultants Simplified Auctions and Procurement Processes in SAP Ariba

Services: SAP implementation, SAP support, SAP rollout, SAP consulting

Solutions: SAP Ariba Sourcing, SAP Ariba Buying and Invoicing, SAP Ariba Guided Buying, SAP Ariba Cloud Integration Gateway

Expertise: Chemicals

LeverX simplified and enhanced procurement processes arranged in SAP Ariba Sourcing and SAP Ariba Buying and Invoicing. Now, a customer can actively conduct e-auctions to choose the best supplier, spending less time on the procurement procedure agreement.

Project Objectives

Our customer needed to simplify and improve its business processes covered by the SAP Ariba Сloud solution. 

A couple of years ago, the company implemented the SAP Ariba Sourcing solution (to conduct tenders and auctions) and the SAP Ariba Buying and Invoicing solution (to manage purchases and invoices). 

To facilitate all complicated and unnecessary system operations, reset processes, add new templates, and implement additional features that meet particular business requirements, the customer enlisted the help of LeverX SAP Ariba consultants. 

Solution Description 

Our project team was responsible for fulfilling the tasks covering the following directions:

SAP Ariba Sourcing is the solution that ensures tender and auction transparency, manages inner agreements, and assists in enhancing the search for the best supplier.

SAP Ariba Buying and Invoicing is an SAP Ariba module that controls the procurement process, including the creation of a purchase order, shipment notifications, invoices management, goods tracking, and ensures compliance with supplier requirements.

SAP Ariba Guided Buying is an SAP Ariba Buying and Invoicing add-on that provides an attractive, friendly-user interface, hence, facilitates the procurement process.

SAP Ariba Guided Buying. Source: SAP

Project Scope

SAP Ariba Sourcing

  • System reconfiguration to simplify current tender processes
  • Developing new procurement templates (RFI, RFP, RFQ, agreement with NDA within the SAP Ariba Sourcing);
  • Organizing e-auctions;
  • Adding various types of auctions;
  • Supporting the solution.

SAP Ariba Buying and Invoicing

  • Constantly improving the system;
  • Adding new features (for example, the opportunity to procure services via SAP Ariba);
  • Supporting the solution.

SAP Guided Buying

  • Implementing solution for market categories of goods;
  • Setting front page according to the categories for indirect procurement in Guided Buying;
  • SAP Guided Buying rollout for other countries;
  • Planning a rollout for all categories of goods (November 2021).

Business Benefits of Implementing SAP Ariba solutions 

When new features are added and simplified processes are implemented into SAP Ariba, the customer gains the following benefits: 

Unified agreement process 

Unified application agreement criteria within the company’s regional organizational structure; automatic user notifications about the need for documents agreement.

Marketing handbook arrangement

Proper keeping a handbook on categories of goods.

Increase in the number of countries that implemented SAP Ariba 

14 European countries have already implemented SAP Ariba.

Enhanced purchasing experience with Guided Buying

Easy-to-use catalogs, recommendations on choosing the suppliers, etc. 

Accelerated supply cycle

Thanks to electronic interaction with suppliers, the time for processing documents is reduced.

Costs and risks reduction when choosing a supplier

Tender procedures control, the choice for the best supplier.

 

The customer now actively conducts centralized tenders and quick auctions with SAP Ariba Sourcing, which allows quickly comparing offers from suppliers, monitoring, and managing each stage of procurement procedures as well as attracting new suppliers with required qualifications.

Integration of SAP Ariba with SAP ERP guarantees the correctness and efficiency of the information received.